Overview
Cataloging is the process of creating detailed listings for every item in your auction. This includes lot numbers, descriptions, images, and any relevant metadata that helps bidders make informed decisions. AF360 supports manual entry, bulk import, and image uploads.
A lot listing usually includes:
Lot number – unique auction-specific number for tracking items and setting the order of sale
Seller/consignor – the owner of the item(s)
Quantity – number of items in the lot
Title – short, descriptive name
Description – detailed information about the lot
Lot media – images and other media files
Lots can range from a single object (e.g., a painting) to a set of multiple related items (e.g., a collection of tools).
The highest bidder at the end of the auction wins the lot.
Lot Fields
Field | Description |
Lot Number | Unique auction-specific number assigned to each lot. Used for catalogs, online listings, and item tags. Usually assigned sequentially. |
Seller / Consignor | The person or business who owns the item(s) being sold. Typically agrees to a commission arrangement with the auctioneer. |
Quantity | Number of items in the lot. May be a single item or multiple grouped items. |
Title | Short, clear name for the lot. Example: “Vintage Silver Tea Set” or “Set of 4 Bar Stools.” |
Description | Detailed explanation of the lot, including condition, size, materials, age, notable features, or defects. |
Lot Media | Drag and drop images directly into AuctionFlex 360 to assign them to the lot. Use clear, well-lit photos. |
Adding a New Lot
Option One: Manual Entry
Use New Lot to manually add items into your sale.
Save Options
Save / Next – Saves the current lot and opens a blank lot entry form for the next item.
Save / Edit – Saves and allows further edits to the current lot.
Tip: If you are wanting to copy a lot, click the checkbox then Save / Copy to Next
Option Two: Scan Lot
Use Scan Lot to quickly add items by scanning their UPC barcodes. You can:
Assign a consignor
Instantly create a lot entry pulling images and data.
Great for open box or returned goods style auctions
Option Three: Mass Import via .csv File
View our instructional guide on how to mass import files and images here.
Sale Order
The sale order is the sequence in which lots will be sold during the auction.
Strategic sale order planning can:
Maintain bidder engagement
Maximize competition on high-value items
Control the pacing of the event
Setting Sale Order
Click Sale Order to arrange lot order. The dropdown options include:
Option | Description |
Set Sale Order Equal to Lot Numbers (Most Popular) | Orders lots according to their assigned lot numbers (e.g., 1, 2, 3…). |
Set All to 0 | Assigns all lots a sale order of “0” — resets the order for manual rearranging. |
Set All to 99999999 | Assigns all lots a high number so they appear last unless changed. |
Enter a Custom Order Using Lot Numbers | Manually type lot numbers in the exact order you want them sold. |
Tip: Always save changes after rearranging your sale order.
No Lots Selected
If no lots are selected, you cannot delete or transfer them.
When lots are selected, you can:
Delete them
Transfer them to another auction
Best Practices
Use clear, descriptive titles — they are the first thing bidders see.
Include multiple images from different angles.
Arrange your sale order strategically — put popular or high-value lots at key points in the auction.
Double-check lot numbers to prevent duplicates or skipped numbers.
Review our Lot Creation Checklist here to ensure proper details are being added to each Lot.