Clerking a Pre-Cataloged Sale
This section applies to live auctions where lots are created in advance — in other words, where the auction is pre-cataloged.
Step 1: Access the Clerking Grid
Go to the Auction Day tab.
Select Clerking from the menu.
Step 2: Enter Lot Information (If Applicable)
Since the auction is pre-cataloged, you’ll only need to manually enter the following fields:
Hammer Price – Input the final bid amount.
Bid Card Number – Record the bidder’s number.
Clerking on the Fly
This section applies to live auctions where lots are not created in advance — in other words, where the auction is not pre-cataloged.
Step 1: Access the Clerking Grid
Go to the Auction Day tab.
Select Clerking from the menu.
Step 2: Enter Lot Information Manually
Since the auction is not pre-cataloged, you’ll need to enter each lot’s details manually.
Fill in the following fields:
Lot Number – Assign a unique identifier for the item.
Consignor – Enter the consignor’s name or ID.
Lot Title – Provide a short description of the item.
Hammer Price – Input the final bid amount.
Bid Card Number – Record the bidder’s number.
Step 3: Save the Entry
Once you’ve entered all necessary details, save the clerking activity to record the sale.
Note: Grouping or splitting lots while clerking is only available for pre-cataloged lots.
This feature does not work when clerking on the fly.
Quick Tips and Hotkeys in AuctionFlex 360
Hotkeys make clerking faster and more efficient. Here’s a quick reference:
Navigation & Actions
Tab – Move to the next field in the clerking grid.
Lot#+ – Duplicate the selected lot (creates a new lot with the same details).
Grouping Lots While Clerking
If you are working with pre-cataloged lots, you can group them using these symbols:
Comma (,) – Group non-sequential lots.
Example:
1,3,5groups lots 1, 3, and 5 together.
Dash (-) – Group a range of lots.
Example:
1-5groups lots 1 through 5 as a single lot.
Tip
If you frequently clerk on the fly, consider preparing a quick-reference list of consignors and bidder numbers to speed up entry during live auctions.