Pre-Auction
Everything you need to know before sale day
19 articles
Company & User Setup
Setting up your company profile and user accounts to get started
Company & User Setup OverviewSetting up your company profile, user accounts, and system preferences ensures a smooth auction process in Auction Flex 360.
Update Company Details and Subscription LevelConfigure your organization's contact information and subscription preferences in AF360.
Add and Manage User AccountsLearn how to add users, assign roles, manage auction access, and deactivate accounts.
User Roles and Permissions ExplainedUnderstand the purpose and limitations of each user role in AF360.
Connect Your Payment ProcessorEnter and manage your merchant account settings to establish a connection with Global Payments. Currently, Global Payments is the only payment processor compatible with Auction Flex 360.
Create and Manage FormulasBuild and manage auction-specific financial formulas like buyer’s premium and commission.
View Company AnnouncementsAccess the latest product updates, feature releases, and news from Auction Flex.
Connect Auction Flex 360 to HiBidEnter your seller credentials to link your Auction Flex 360 software to HiBid
Creating an Auction
How to get started adding your new auction
Creating a New AuctionSet up a new auction event with key details, terms and preferences
Creating Auction Details in 360Configure all the auction information after creating your auction.
Upload Settings in AuctionFlex 360The Upload Settings screen in 360 controls what appears in the Auction Information section on HiBid and determines how your auction behaves.
Auction Preview Tab – Pre AuctionThe Auction Preview tab in Pre Auction lets you upload lead-off images for your auction.
Setting Shipping AvailabilityYou can define shipping availability for your entire catalog or for individual lots.
Cataloging Your Lots
What you need to start adding lots to your auction
Cataloging Lots in Your AuctionEnter, organize, and manage your auction inventory before publishing your event to HiBid
Lot Creation Checklist – Auction Flex 360Complete this check list to ensure your lots are entered correctly
Mass Import Lots & ImagesThis section explains how to upload bulk lots to Auction Flex 360
Adding a Consignor in Auction Flex 360Learn how to add consignors into Auction Flex 360 and attach them to your lots
Upload Your Auction to HiBid
You're ready to go, now let's get your sale live!
Upload Auction to HiBidFollow our instructional guide to upload your sale to HiBid. This allows bidders to browse, register, and place bids through the HiBid website
Auction Upload ChecklistUse this checklist to ensure your auction is fully set up and ready to go before launch.